Work At The Arcade

Weekly Tasks

• Distribute weekly schedule on Wednesdays to House Managers, Stage Managers, Interns, and other necessary persons
• Oversee cash reconciliation and preparation of payouts
• Check info@ emails; answer all possible, forward any to relevant staff or volunteers
• Check nightly report for intern attendance, reported issues, and other items noted by House Managers; notify Site and Operations Manager of any low stock reported
• Manage signage for window and sidewalk and print posters for distribution
• Update SignUp Genius with confirmed shows and add additional weekends as needed
• Update Event Vesta events and the Event Vesta log
• Ticket to Laugh coordination: check Square payment system for sales and issue tickets
• Showclix data migration to Airtable and Google Drive
• Backup cleaning of the building façade, entryways, and sidewalks (snow removal, ice salting, human waste removal) when Site and Operations Manager is not on-site
• On-call availability (within reason) to advise House Managers on crisis management decisions (e.g. patron conflicts)
• Receive, confer about, and arrange Private Events
• Attend weekly staff meetings as called

Monthly Tasks

• Schedule interns
• Email interns with milestones (e.g. completed, in good standing, shifts needed by X date, danger of contract violation)
• Submit expenses as needed

Ongoing Charges & Dedicated Volunteer Oversight

• Internship Program Management: hiring and training, notify Academy Director of good standing losses, maintain internship record, update policy book as needed
• Showclix lead; final responsibility for our presence on that platform
• Private Event coordination: managing all aspects including booking, staffing, calendar reservations, billing, and tracking
• Oversee Website Volunteer
• Oversee Community Donation Volunteer
• Documenting emergent tasks directed at your role to the Interim Executive Director

Weekly Tasks

• Maintain master building-use calendar; serve as point-of-contact for space use (liaising with Academy Director about classes and Creative & Community Manager about shows); make final decisions about use of space
• Maintain facility organization (prop room, supply closets, tech closet, cleaning closets, office areas)
• Restock facilities (toiletries, green room amenities, water bottles)
• Primary cleaning of the building façade, entryways, and sidewalks (snow removal, ice salting, human waste removal)
• Secondary mess intervention between cleaning service visits and during the week
• Ensure that tech requests are passed along to Stage Managers
• Attend weekly staff meetings as called

Monthly Tasks

• Generate the Stage Manager schedule by soliciting availability via SignUp Genius
• Purchase inventory and stock
• Holiday and special event decoration
• Liaise with Pittsburgh Cultural Trust about keypad access
• Arrange and run Stage, Tech, and Site (STS) volunteer committee meeting
• Set aside one 3-hour block each month to accomplish larger facilities tasks (e.g. repair, repainting)

Ongoing Charges & Dedicated Volunteer Oversight

• Shared Calendar lead
• Stage Manager training and recruitment; arrange SM meetings and organize new SM training sessions
• General building and equipment maintenance (and liaising with the Trust for larger issues)
• Thermostat monitoring for cost-control
• Humidity-control tasks
• Presence for professional service visits as needed
• Chair of Stage, Tech, and Site (STS) Volunteer Committee; committee meets monthly to review needs and goals and make recommendations to the Executive Director
• Documenting emergent tasks directed at your role to the Executive Director

Weekly Tasks

• Check Airtable, website, and Showclix listings for shows one month out; correct any discrepancies
• Enter new Airtable and Showclix listings for Select Shows and Spot Shows as they are booked and finalized (aiming for 5-month lead) and ensure repeat listings are functioning
• Nudge producers approaching marketing deadlines for unsubmitted materials (2-month lead)
• Respond within 48 hours to new House Show and Limited Run Show proposals; confirm receipt and when they'll appear on a committee docket; respond similarly to new team inquiries and House Team audition inquiries
• Chair Creative Committee meetings as needed
• Attend weekly staff meetings as called

Monthly Tasks

• Schedule Team Rotation Shows 5 months out by updating master spreadsheet and contacting teams to confirm slot timings
• Maintain public-visible show and team data for Team Rotation shows
• Maintain master team and producer database, including notes of marketing wins and production shortfalls
• Coordinate one (or two as-needed) meetings of the Improv Creative Committee
• Coordinate one meeting of the Sketch Committee
• Coordinate one meeting of the Standup Creative Committee
• Connect with producers to book shows successfully juried by Creative Committees; ensure timely Airtable submissions
• Book Spot Shows to cover changes, gaps, or targets of opportunity
• Coordinate House Show and Student Team processes; onboard new producers, directors, and coaches; assist in outreach to partners or mentors

Triannual Tasks

• Publicize and host producer brownbag sessions and marketing strategy meetups

Ongoing Charges & Dedicated Volunteer Oversight

• Maintain a 5-month lead of the theater show schedule
• Artistic vision lead: document Arcade's artistic vision (with input from the Executive Director and Arcade community) and aim programming toward realizing that vision
• Airtable lead: final responsibility for running and function of the events side of Airtable
• Develop connections to community members across the Western PA improv scene
• Identify target-of-opportunity show ideas and communicate them to the producer network and community
• Creative Committees oversight: chair of Improv, Standup, and Sketch Committees; generate dockets, coordinate timings, receive and distribute notes, maintain quality control, and onboard new committee members
• House Show Program: maintain data, generate slides and web content for each run, support producer/director/coach audition processes, collect and distribute feedback forms
• Producer Handbook oversight: revise to match new processes and keep current
• Documenting emergent tasks directed at your role to the Executive Director

This application is for those interested in becoming an:

Arcade Academy Instructor

Instructors teach our core curriculum (improv, stand-up, or sketch comedy), which are typically 3-hour classes that run between 4 and 8 weeks and culminate with a class show. Classes typically run Monday, Tuesday, Wednesday, and Thursday evenings, Saturday mornings, and Sunday afternoons.

This application is also for those interested in being considered for:

Arcade Academy Teaching Assistants

Teaching Assistants shadow lead instructors. There is no additional pay beyond having your class level attended for free during the run of an active connection.

Arcade Comedy Prairie Blade Coaches

Prairie Blade, Arcade's house team, has positions for the official lead or assistant improv/musical improv group coaches. Coaches run 2-hour practices weekly; directors set their own rehearsal schedules.

Arcade Comedy House Team & Workshop Coaches

We are always looking for qualified coaches to coach the Spec or Spotlight house teams, as well as possibly short-term offers after festivals. Team coaches run 2-hour practices weekly and are expected to regularly attend Showcase Nights.

Arcade Private Event Workshop Facilitators

Workshop Facilitators run workshops, private parties, and other special engagements. They are typically scheduled during weekday mornings and afternoons.